What is InvoiceASAP, and how does it work with QuickBooks Canada
InvoiceASAP is a mobile-first invoicing and inventory app that helps Canadian contractors, trades, and service businesses invoice in the field and sync data to QuickBooks configured for Canada. Use it to create estimates, capture signatures, attach photos, and automatically record invoices, payments, and inventory movements in QuickBooks (maintaining currency = CAD and tax settings like GST/HST/PST).
Key Business Benefits for Canadian firms
Fast on-site invoicing (CAD)
Keep GST/HST and provincial tax tracking aligned with QuickBooks
Sync customers, payments, and inventory to QuickBooks
Accept credit cards, eTransfers (when available via your processor), and ACH/eCheck where supported
QuickBooks Compatibility: QuickBooks Desktop (Windows) and QuickBooks Online (QuickBooks Canada settings)
How InvoiceASAP Works for Field Teams and Back Office
Connect mobile devices to your office QuickBooks (Canada) and automate invoicing, payments, and inventory flows between the field and accounting.
Create Invoices Onsite
Create and send invoices and estimates right from the job site using CAD and Canadian tax settings.
Attach Photos & Capture Signatures
Attach photos for proof of work and capture customer signatures electronically for compliance and recordkeeping.
Flexible Payment Options
Accept credit card payments, eCheck/ACH where supported, and integrate with Canadian payment processors. Optionally pass fees to customers.
Seamless QuickBooks Sync
Sync invoices, payments, and customer records directly to QuickBooks set up for Canada — no double data entry.
Sales & Receivables Tracking
Track accounts receivable, sales by province, and generate reports for CRA filing or GST/HST reconciliation.
Real-Time Inventory
Update inventory as invoices are created in the field, keeping stock counts aligned with QuickBooks inventory items.
InvoiceASAP — Features Canadian Businesses Use Most
Mobile invoicing, estimates, customer management, job scheduling, time & expense tracking, inventory management, and payments — all designed to play nicely with QuickBooks Canada settings.
Mobile Invoicing: Create and email invoices in CAD with provincial tax applied.
Estimates & Quotes: Convert estimates to invoices in the field.
Customer Management: Customer history, balances, and tax-exemption flags for Canada.
Job Scheduling: Assign jobs, dates, and technicians.
Time Tracking: Link labour time to invoices and payroll exports.
Expense Tracking: Record project expenses for accurate job costing.
Inventory Management: Real-time item updates sync to QuickBooks inventory items.
Payment Processing: Record payments automatically in QuickBooks Canada.
Customizable Templates: Branded invoices, custom terms, and Canadian address formatting.
Signature Capture: Legally capture the client's sign-off on-site.
Team Management: Control access and track reps’ performance.
Sales Reporting: Province-level reporting to support GST/HST filings.
QuickBooks Sync: Works with QuickBooks Desktop and QuickBooks Online (Canadian editions/settings).
Cloud Storage: Secure Canadian-friendly data storage (confirm region with provider).
Multi-Currency: Useful for businesses billing in CAD and USD (set per-customer currency in QuickBooks).
API Access: Integrate with other Canadian systems or custom workflows.
InvoiceASAP → QuickBooks (Canada) Integration Options
InvoiceASAP supports both desktop sync and cloud API connections — useful whether your practice uses QuickBooks Desktop for Windows or QuickBooks Online set for Canadian tax and currency.
Sync with QuickBooks Desktop (Windows)
Use a desktop sync manager to transfer invoices, payments, customers, and inventory updates from the mobile app into your QuickBooks Desktop company file. Ideal for offices that keep QuickBooks on a local or hosted Windows server.
Benefits — QuickBooks Desktop
- Eliminates duplicate entry between the field and the office
- Keeps customer balances and inventory consistent
- Works with QuickBooks Pro, Premier, and Enterprise (Canadian installations)
Sync with QuickBooks Online (Canada)
Connect via secure cloud API so invoices and payments entered in the field appear in QuickBooks Online, set to Canadian tax profiles automatically.
Benefits — QuickBooks Online
- Real-time cloud syncing — access from anywhere
- Perfect when staff use QuickBooks Online with Canadian GST/HST settings
- No local software installation required
Canadian Businesses That Benefit Most
HVAC & Refrigeration
Construction & Contractors
Plumbing
Electricians
Landscaping & Snow Removal
Janitorial & Cleaning Services
Movers & Logistics
Catering & Food Services
InvoiceASAP Pricing & Subscription Plans
Invoice ASAP offers flexible pricing to fit your business needs.
InvoiceASAP Free Plan Features
Price Free
InvoiceASAP offers a free version that lets you create and send unlimited invoices and estimates with no monthly fees. Perfect for freelancers and small businesses, this plan includes:
- Unlimited invoices and users
- Mobile and web access
- Customer management with history and balances
- Signature capture and photo attachments
- Basic sales reporting
- Integration with QuickBooks Desktop and Online
Accept payments for fees as low as 1%. Accept all major credit cards, eCheck & ACH. Just 1% + 30¢ for ACH and 2.9% + 30¢ for credit cards.
InvoiceASAP Paid Plans & Advanced Features
$15-$45/month
Unlock Advanced Features to Boost Your Growing Business Efficiency
- Recurring billing and subscriptions
- Expense tracking
- Priority customer support
- Advanced sales and financial reporting
- Team management and performance tracking
- Multi-currency support
- API access for custom integrations
- Onboarding assistance and a dedicated account manager
InvoiceASAP vs Alternatives — Quick look for Canadian users
Quick comparison. If you need QuickBooks Canada compatibility, confirm Desktop sync support and Canadian tax handling with the provider.
| Feature | InvoiceASAP | Joist | Jobber | Housecall Pro | FreshBooks | Wave | PayPal Invoicing | Xero | Square Invoices |
|---|---|---|---|---|---|---|---|---|---|
| Best For | Field teams needing QuickBooks sync + signature & photos | Contractors needing simple estimating | Home service businesses | Field automation | Freelancers | Microbusinesses (free accounting) | Simple online payments | Small to mid-sized businesses | Retailers & payments |
| QuickBooks Desktop Integration | Yes (native sync — confirm Canadian mapping) | No | No (Online only) | No | Yes (QBO only) | No | No | Yes (QBO/Xero ecosystem) | No |
| Mobile signature & photo | Yes | Yes | Yes | Yes | No | No | No | No | No |
| Inventory support | Yes (with QuickBooks sync) | No | Limited | Limited | No | No | No | Yes | No |
| Payment processing | CC / eCheck / ACH (fees apply — confirm CAD fees) | Third-party | Jobber Payments | Housecall Pro Payments | Stripe | Wave Payments | PayPal | Partner processors | Square |
InvoiceASAP QuickBooks Integration — FAQs (Canada)
Does InvoiceASAP integrate with QuickBooks Canada?
Yes — InvoiceASAP supports syncing to QuickBooks Desktop and QuickBooks Online. When we set up your integration, we map items, taxes, and customers using QuickBooks' Canadian settings (GST/HST/PST as applicable).
Can I manage inventory with InvoiceASAP?
Yes. Inventory adjustments made in the field can sync to QuickBooks inventory items so counts remain consistent across jobs and sales.
Is InvoiceASAP a good alternative to ERP systems for SMEs?
For small and mid-sized Canadian businesses, InvoiceASAP is a simpler, lower-cost option than full ERP systems — especially for field invoicing and job-based businesses.
Do you provide setup and Canadian QuickBooks support?
Yes. Minding My Books provides end-to-end setup, QuickBooks mapping for Canada, and training so your team can invoice and reconcile taxes correctly.
Can I send invoices from my phone?
Yes — create and send invoices and estimates from the mobile app with Canadian tax and address formatting.
Can I capture digital signatures?
Yes — InvoiceASAP captures electronic signatures at the time of service and stores them with the invoice record.
Which payment methods are supported in Canada?
Credit cards and eCheck/ACH are supported depending on your payment provider. For Canada-specific methods (e.g., Interac/e-Transfer), confirm support with your chosen processor and our setup team.
Ready to simplify Canadian invoicing and inventory with InvoiceASAP?
Our certified QuickBooks Canada experts will help you connect InvoiceASAP to QuickBooks, configure Canadian tax mapping, and train your team so invoicing and reporting are accurate and fast.
Why choose Minding My Books Canada for InvoiceASAP Integration?
- Certified QuickBooks Solution Experts (Canadian setups)
- Experience with field-service and mobile invoicing apps
- End-to-end setup, training and ongoing support for Canadian tax & payroll needs
- Seamless integration with QuickBooks Online & Desktop (Canada)
Call us at +1-646-825-4819 or schedule a free consultation to discuss InvoiceASAP + QuickBooks for your Canadian business.
