Top Features & Benefits of QuickBooks Time
From one-click clock-in to geofencing and payroll-ready exports, QuickBooks Time saves time and reduces payroll errors — critical for compliance with CRA rules and provincial labour requirements.
One-Click Time Tracking
Employees clock in/out from their phone, tablet, or kiosk. Edit job codes and breaks on the fly to keep payroll precise for Canadian pay periods.
Mobile App — iOS & Android
Track hours on the go, submit timesheets, and approve schedules — it works across Canadian time zones and offline when connectivity is limited.
Shift Scheduling
Build and publish schedules by job or shift — reducing conflicts and keeping staff informed across provinces with different labour rules.
Seamless QuickBooks Integrations
Sync time directly to QuickBooks Online (Canada) or Desktop for accurate payroll, invoicing, and job costing — reducing manual entry and errors for CRA reporting.
Team Management & Geofencing
Use geofencing to ensure staff clock in at approved job sites and streamline field team management for projects in different municipalities.
Real-Time Reports
Generate interactive reports for job costing, overtime tracking, and payroll forecasting — helpful for budgeting and compliance with Canadian labour laws.
Industries in Canada that Benefit from QuickBooks Time
Contractors, manufacturing, retail, nonprofits, and professional services across Canada use QuickBooks Time to simplify payroll, track grant-eligible hours, and manage on-site staff.
Contractors
- Why:
- Track labour across multiple sites and bill accurately for construction projects.
- How:
- Job-based time tracking gives clear labour costs per job for accurate invoicing and CRA record-keeping.
Manufacturing
- Why:
- Manage shift labour and production tasks to control labour costs.
- How:
- Track by department, task, or line to feed job costing and inventory valuation in QuickBooks.
Nonprofits
- Why:
- Record staff and volunteer hours for grants and reporting.
- How:
- Separate volunteer and paid hours, export reports for funders, and audit trails.
Professional Services
- Why:
- Bill clients precisely for the time worked.
- How:
- Log hours to clients/projects to improve invoicing accuracy and reduce revenue leakage.
Retail
- Why:
- Efficient shift scheduling and payroll accuracy for hourly staff.
- How:
- Use scheduling and time tracking to prevent time theft and to manage payroll costs.
Wholesale & Distribution
- Why:
- Track hours across receiving, packing, and delivery teams.
- How:
- Streamline route and task tracking to lower labour costs and speed fulfillment.
What QuickBooks Time Can Do for Your Business
From live tracking to approved timesheet imports, QuickBooks Time connects field teams to back-office payroll and invoicing so you remain CRA-compliant and payroll-ready.
- Track employee hours in real time across Canada's time zones.
- Simplify shift scheduling, approvals, and job costing.
- Sync time to QuickBooks Online or QuickBooks Desktop for payroll and invoicing.
Benefits of Employee Scheduling with QuickBooks Time
QuickBooks Time reduces administrative overhead so managers spend less time scheduling and more time running the business.
- Create and publish schedules for jobs or shifts quickly.
- Push real-time updates to employees and collect approvals.
- Save management hours and reduce payroll corrections.
QuickBooks Time Mobile App Features
Available on iOS and Android — the mobile app supports GPS tracking (with consent), offline clocking, and fast approvals so crews can keep working without admin delays.
- iOS & Android apps with offline mode and approvals.
- Admins can approve and export timesheets for payroll.
- Works on smartphones and tablets for accurate mobile tracking.
How to Import Timesheets into QuickBooks
Create, review, and import timesheets directly into QuickBooks Online (Canada) or QuickBooks Desktop. Review entries before export to ensure hourly rates, overtime, and pay codes align with CRA and provincial requirements.
- Create and review timesheets in QuickBooks Time.
- Map pay codes and overtime rules to your payroll setup.
- Import and reconcile for accurate payroll runs and invoicing.
QuickBooks Time Digital Time Clock (Kiosk Mode)
Use the QuickBooks Time Kiosk for on-site clocking — ideal for warehouses, retail stores, and temporary crews. Kiosk mode supports shared device sign-ins and quick punches to keep on-site attendance accurate.
- Use a shared tablet or kiosk for on-site clocking.
- Suitable for seasonal staff, events, and multi-shift operations.
- Export kiosk punches for payroll or job costing.
GPS Tracking & Location Services (with Consent)
With employee consent, GPS tracking helps managers monitor who is on the clock and where they are. Geofencing nudges employees to clock in/out in the correct zones — a helpful feature for multi-site Canadian operations.
- GPS tracking is used only with employee consent and only while on the clock.
- See real-time locations, useful for remote crews and route planning.
- Geofences help automate reliable clock-ins at approved job addresses.
QuickBooks Accounting Software that Works with QuickBooks Time
QuickBooks Enterprise / Online
Full accounting with job costing and payroll exports tailored for Canadian payroll workflows.
Third-party Tools & Add-ons
Barcode, POS, and warehouse integrations that complement timesheets and job costing in QuickBooks for Canadian operations.
QuickBooks Time – Frequently Asked Questions (FAQs)
Can QuickBooks do time tracking?
Yes. QuickBooks Time is designed for time tracking and integrates with QuickBooks Online and Desktop for payroll, invoicing, and job costing to support CRA record requirements.
Does QuickBooks have a time-tracking app?
Yes — QuickBooks Time offers iOS and Android apps so employees can clock in/out, submit timesheets, and approve hours from mobile devices.
Is there a QuickBooks Time app?
The mobile app supports GPS time tracking (with employee consent), offline clocking, and approvals. It does not track location while employees are off the clock.
Can I use QuickBooks Time without payroll?
Yes. QuickBooks Time works standalone for time tracking and exports to many payroll systems—or syncs directly with QuickBooks Payroll / QuickBooks Online’s payroll features in Canada.
How do I set up time tracking in QuickBooks Desktop?
Enable Time & Expenses in Preferences, configure company time settings, and ensure pay codes and workweek start dates match your payroll setup.
How to enable time tracking in QuickBooks Online?
Set up pay periods, overtime rules, and time mapping in QuickBooks Time, add users and permissions, then connect to QuickBooks Online (Canada) for seamless sync.
How do I import time tracking into QuickBooks?
Use Punch Time Import or Manual Import in QuickBooks Time. Verify entries and mapping before importing to QuickBooks (Online or Desktop) to ensure payroll accuracy.
Where does QuickBooks Time track location?
QuickBooks Time can use a mobile device's GPS (only with employee consent) to suggest job sites or enable geofencing for clock-in/out.
Does QuickBooks Time work with QuickBooks Desktop?
Yes — QuickBooks Time integrates with QuickBooks Desktop to export timesheets for payroll and job costing.
Does QuickBooks Enterprise include time tracking?
QuickBooks Enterprise includes basic time tracking; QuickBooks Time provides more advanced mobile and geofencing features for field teams.
How much does QuickBooks Time cost?
Pricing and promotions vary by region. For pricing (CAD) and special reseller offers, contact Minding My Books for current plans.
Is QuickBooks Time free?
No — QuickBooks Time is subscription software. Contact us to discuss trial options and billing details.
What are the benefits of QuickBooks Time?
QuickBooks Time reduces payroll errors, improves job costing, automates attendance, and saves management time — helping businesses scale efficiently.
Why Choose Minding My Books for QuickBooks Time in Canada?
We are an authorized QuickBooks reseller serving Canadian businesses with setup, payroll mapping (GST/HST & provincial tax considerations), and custom integrations. We’ll ensure QuickBooks Time exports are payroll-ready for CRA reporting.
Want Canadian pricing and a free consultation? Talk to an MMB QuickBooks expert.
